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University Group 53
Records, 1951-1994
3.0 cubic feet
The records of the Technical Services departments of the University of Idaho Library were transferred to the Special Collections Department at various times from 1984 to 1995. They were processed by Judith Nielsen in November 1997.
The functional operation of the University of Idaho Library is divided into Technical Services and Public Services (see UG54). Technical Services is responsible for ordering and processing library material, and prior to reorganization in 1993 was comprised of Acquisitions, Serials/Periodicals, and Cataloging, each headed by a professional librarian. When the new addition of the library was occupied in 1993 the Technical Services division became one large department.
The records of Technical Services Division of the University of Idaho Library span the years 1951 to 1994, with the bulk of the material covering the years 1970 to 1990.
Included in the records are papers, correspondence, memos, and other material pertaining to Acquisitions, Cataloging, Serials/Periodicals, and the Fiscal Officer/Gifts Librarian.
The records are separated by department, each department having its own series.
The Acquisitions material in series one includes instructional and procedural manuals, memos, and statistics.
The second series consists of the records of the Cataloging Department and contains memos and WLN (Western Library Network) correspondence and statistics.
The records of the Serials/Periodicals department are in series three. Included are memos, statistics, and automation records.
Paul Conditt was head of acquisitions for many years while also handling budgets and gifts. His last few years before retiring from the University of Idaho Library he was fiscal officer and gifts librarian only; therefore his later records also contain committee records from his early years. These records are found in series four.
Routine acquisitions correspondence requesting prices, questioning invoices, and inquiring the status of orders was discarded. Catalog department WLN statistics were sampled by keeping only June 30 and December 30 monthly reports. Routine serials correspondence concerning orders and cancellations were also discarded. Finally routine inventory transfers and related material from the Fiscal Officer was discarded. This reduced the volume of records by 35 cubic feet.
I. Acquisitions, 1960-1987 1
II. Cataloging, 1951-1988 1
III. Serials/Periodicals, 1976-1990 2
IV. Fiscal Officer/Gifts Librarian, 1972-1994 2-3
Box Folder Description Items
1 1 Acquisitions procedures, 1960-1961 12 2 Basic filing rules, 1974 1 3 Card catalogs, 1971 4 4 Card reproduction, 1965-1968 7 5-6 Correspondence: Stanley Shepard, 1963-1974 135 7 Departmental book allocations, 1966-1980 32 8 Files retention, 1981 1 9 Filing rules, 1967 9 10 Filing rules for proofcards, ca.1976 3 11 Gifts, Procedure for handling, 1966 1 12 Goff, Abe, Gifts, 1984 5 13 Job descriptions, 1970-1973 6 14 Job specifications, 1965 1 15 Lost books, Replacement procedure, 1974 1 16 Manual: Serials department, ca.1968 1 17 Materials selection policy, 1972 9 18-19 Memos, Library, 1985-1987 144 20 Miscellaneous material, 1955-1963 10 21 Multilith, 1964-1970 24 22 Out of print books, n.d. 2 23 Physical plant memos, 1961-1968 29 24 Principal reference works used in searching, n.d. 1 25 Procedures manual, n.d. 1 26 Procedures manual, ca.1963 1 27 Procedures manual, n.d. 1 28 Procedures, Other, 1966-1972 25 29 Purchase procedures, 1954-1972 2 30 Purchasing policy, 1960 21 31 Searchers, Instructions for, 1966 7 32 Searching procedure material, 1966 8 33 Selection policy manual, 1972 1 34 Serials automation, 1974 20 35 Space, 1971-1972 8 36 Staff photographs, 196?-197? 8 37 Statistics, 1979-1987 12 38 Technical Services biennial reports, 1962-1966 10 39 Vet Science books, 1977 1 40 Xerox, 1970-1978 7
41 Catalog card duplication, 1966-1967 30 42 Catalog department projects, 1983-1988 75 43 Memos, etc., 1951-1963 14 44 Opaquing v. labeling on catalog cards, 1966 6 45 Personnel, Classified, 1969-1980 39 46 Statistics, 1982-1985 10 47-55 WLN, 1979-1987 176 56 WLN activity report, 1979-1988 20 57 WLN miscellaneous, 1980-1984 3
2 58 Computerization notebook, 1977-1984. 1 59-60 Correspondence, memos, etc., 1983-1989 43 61 Memos, Campus, 1984-1985 11 62 Memos: Library, 1984-1985 23 63 Serials automation records, 1983-1988 16 64 Serials recon, 1983-1990 26 65 Statistics, 1976-1985 14
66 Bibliography Collection, 1990-1991 6 67 Book sale, 1981-1987 25 68 Collection development, 1986-1994 56 69-70 Computer thefts, 1990-1991 8 71 Correspondence, 1988-1989 13 72 Correspondence, 1991-1993 34 73 Gifts, 1985-1986 2 74 Schultz, 1986-1990 14 75 Sierra Books, 1991-1993 7 76 Yoder, Amos, 1987 12 77 Curl, George, memorial, 1986 6 78 Disposal of books, 1983-1994 9 79 Furniture and equipment, 1980-1987 24 80 Gift acknowledgements: Larrison, 1987/88 1 81-84 Gift acknowledgements, 1987-1990 356 85-86 Gift acknowledgements, 1990/91 137 87 Burkhard, Sr. Marianne 12 88-89 Gift acknowledgements, 1991/92 135 90 Martin, Boyd 10 91-92 Gift acknowledgements, 1992/93 155 93-94 Gift acknowledgements, 1993/94 159 95 Carey, Joshua 8 96 Kirkwood, Mary 4 97 Otness, Robert & Lillian 3 98 Gifts, 1984-1994 46 99 Williams, Roy E., 1993/94 8 100 Gifts policy, 1989-1994 5 101 Idaho State Library, 1993 7 3 102 Larrison, Earl, collection, 1988 17 103 Library automation, 1979-1988 22 104 Library computers, 1989-1992 6 105-106 Library Council, 1980-1994 182 107 Library faculty bylaws, 1986-1990 11 108-109 Library faculty meetings, 1974-1994 103 110 Library faculty promotion and tenure, 1989-1990 7 111 Library organization, 1991 7 112 Library strategic plan, 1992-1993 3 113 Mail survey, 1992 14 114 Materials selection manual, 1972 1 115-116 Memos: Campus, 1987-1994 66 117 Memos: Head of Technical Services, 1982-1986 8 118 Memos: Library, 1989-1994 52 119 New Building, 1989-1993 37 120 Property inventories, 1965-1988 47 121 Purchasing notes, n.d. 10 122 Signage, 1988 6 123 Slade trust books, 1992 2 124 Snapdragon, 1981 1 125 Statistics Committee, 1987-1988 24 126 Technical Services meetings, 1981-1989 23 127-128 Water damage, 1986-1991 4
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