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University Group 9
Records, 1892-1952
10 c.f.
The records of the University of Idaho Financial Office were processed by Judith Nielsen in November 1985. It is not recorded when the University of Idaho Library received them.
The records of the university's financial office span the years 1892 to 1952, with the bulk of the material covering the years 1893 to 1915. The early records reflect the centralization of the administration of the University's component parts; included are Agricultural Experiment Station letterbooks, incoming correspondence, and letterbooks of the secretary of the Board of Regents, the Purchasing Agent and the Bursar. Also included are an insurance record book, the accountant's report of an audit of the university's books, and minutes of the Executive Committee of the Board of Regents and of the Agricultural Experiment Station Council. Another group of material contains a variety of ledgers and journals.
All incoming correspondence is arranged first by year, then by first letter of the last name. Each alphabetical subdivision is in a rough chronological order. The letters from 1899-1901 and 1901-1902 are in binders, the remainder in file folders.
The letterbooks contain orders for supplies, correspondence dealing with purchases and forms which were enclosed with warrants. Early financial responsibility rested with the Board of Regents and the secretary signed all letters and forms. Later this responsibility was transferred to the purchasing agent, although the president of the university also signed letters and forms. Under President MacLean the purchasing agent assumed the title of bursar.
Other books include a record of insurance carried on each building, 1926-1935, an accountant's report of an audit of university books, 1913-1916, minutes of the executive committee of the Board of Regents (page 151 of volume 1 records the official action accepting land for the agricultural college in 1896), and minutes of the Idaho Agricultural Experiment Station Council, 1893-1910.
The final series contains a variety of account books, ledgers, journals, and warrant registers. Because of the miscellaneous nature of this collection the items were arranged chronologically.
Containers I. Correspondence, 1893-1915 1-6 A. Agricultural Experiment Station Letterbooks, 1893-1897 B. Incoming Letters, 1899-1911 C. Letterbooks, 1893-1915 II. Other Record Books, 1893-1935 6 III. Account Books, 1892-1952 7-10
Box Folder Description Items
1 1-5 Letterbooks, 1893-1897 5
6 1899-1901 400 7 1901-1902 300 8-12 1906/07. A-0 432 2 13-15 1906/07. P-Z 226 16-21 1909/10. A-Z 574 22-25 1911. A-Z 615
26-30 Board of Regents: Secretary, 1893-1898 5 3 31-38 Purchasing Agent, 1897-1907 8 4-6 39-57 Bursar's Office, 1905-1915 19
6 58 Insurance Record, 1926-1935 1 59 Accountant's report to Board of Education on audit of accounts of the university from January 1, 1913 to June 30, 1916. 1 60-61 Board of Regents, Executive Committee Minutes, 1893-1912 2 62 Idaho Agricultural Experiment Station Council, Minutes, 1893-1910 1
7 63 Cash accounts, August 1892-March 1893; Building Fund, 1892 1 64 Journal 1893 1 65 Cash, 1893-1897; State Endowment Fund, 1893, Morrill Fund, 1895-1896; General maintenance, 1895 1 66 Journal, 1893-1897; Warrant Record, 1893-1894 1 67 Blotter of the Secretary of the Board of Regents, 1893-1897 1 68 Monthly accounts sent to Dr. Watkins, 1894-1895 1 69 Bills, Warrants, and Invoice Record, 1894-1897 1 70 Endowment Fund, Hatch Fund, 1894-1898 1 71 Journal: In account with several departments receiving annual appropriations from the Morrill Fund, 1897-1898 1 72 Ledger: by department, 1897-1898 1 73 Journal: Morrill Fund, 1898-1911 1 8 75-76 State Maintenance Fund Ledgers & Journals, 1898-1911 3 77-78 Hatch Fund Ledger and Journal, 1898-1911 2 79 Segregating ledger for National Endowment Fund - Morrill, 1894-1895 1 80 Segregating ledger for National Endowment Fund - Hatch, 1894-1895 1 81 Warrant Register, 1903-1908 1 9 82 Ledger: University Improvement Fund, 1903-1908; Law School Fund, 1911; Armory and Gymnasium Fund, 1904-1906; Insurance Fund, 1906-1910; Local Maintenance Fund, 1907-1910 1 83 Ledger: Local Station, 1906-1911 1 84-85 Adams Endowment Fund, Ledger and Journal, 1906-1911 1 86 Ledger: College Livestock & College Farm, 1910-1912 1 87-88 Monthly appropriations for fiscal year, 1922/23-1928/29 2 10 89 Alphabetical ledger of board and room accounts for visitors to the university, 1923 1 90 Foundry and Machine shop. Bills receivable, 1924-1930 1 91 Receipt for student fees 1st semester 1933/34 to 1st semester 1935/36 1 92 Ledger: Garage work orders, 1947-1950; Store orders, 1949-1950; Photo Lab Stores, 1949-1950; Work orders, July 1949-1950 1 93 Student Union Building Construction Fund Account, 1949-1952 1
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