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University Group 53

University of Idaho Library. Technical Services

Records, 1951-1994
3.0 cubic feet


The records of the Technical Services departments of the University of Idaho Library were transferred to the Special Collections Department at various times from 1984 to 1995. They were processed by Judith Nielsen in November 1997.

History

The functional operation of the University of Idaho Library is divided into Technical Services and Public Services (see UG54). Technical Services is responsible for ordering and processing library material, and prior to reorganization in 1993 was comprised of Acquisitions, Serials/Periodicals, and Cataloging, each headed by a professional librarian. When the new addition of the library was occupied in 1993 the Technical Services division became one large department.

Scope And Content

The records of Technical Services Division of the University of Idaho Library span the years 1951 to 1994, with the bulk of the material covering the years 1970 to 1990.

Included in the records are papers, correspondence, memos, and other material pertaining to Acquisitions, Cataloging, Serials/Periodicals, and the Fiscal Officer/Gifts Librarian.

Arrangement and Description

The records are separated by department, each department having its own series.

The Acquisitions material in series one includes instructional and procedural manuals, memos, and statistics.

The second series consists of the records of the Cataloging Department and contains memos and WLN (Western Library Network) correspondence and statistics.

The records of the Serials/Periodicals department are in series three. Included are memos, statistics, and automation records.

Paul Conditt was head of acquisitions for many years while also handling budgets and gifts. His last few years before retiring from the University of Idaho Library he was fiscal officer and gifts librarian only; therefore his later records also contain committee records from his early years. These records are found in series four.

Routine acquisitions correspondence requesting prices, questioning invoices, and inquiring the status of orders was discarded. Catalog department WLN statistics were sampled by keeping only June 30 and December 30 monthly reports. Routine serials correspondence concerning orders and cancellations were also discarded. Finally routine inventory transfers and related material from the Fiscal Officer was discarded. This reduced the volume of records by 35 cubic feet.

Series List

I. Acquisitions, 1960-1987 1

II. Cataloging, 1951-1988 1

III. Serials/Periodicals, 1976-1990 2

IV. Fiscal Officer/Gifts Librarian, 1972-1994 2-3

Inventory

Library. Technical Services

Box Folder Description Items

I. Acquisitions, 1960-1987

1	1	Acquisitions procedures, 1960-1961	12
	2	Basic filing rules, 1974	1
	3	Card catalogs, 1971	4
	4	Card reproduction, 1965-1968	7
	5-6	Correspondence: Stanley Shepard, 1963-1974	135
	7	Departmental book allocations, 1966-1980	32
	8	Files retention, 1981	1
	9	Filing rules, 1967	9
	10	Filing rules for proofcards, ca.1976	3
	11	Gifts, Procedure for handling, 1966	1
	12	Goff, Abe, Gifts, 1984	5
	13	Job descriptions, 1970-1973	6
	14	Job specifications, 1965	1
	15	Lost books, Replacement procedure, 1974	1
	16	Manual: Serials department, ca.1968	1
	17	Materials selection policy, 1972	9
	18-19	Memos, Library, 1985-1987	144
	20	Miscellaneous material, 1955-1963	10
	21	Multilith, 1964-1970	24
	22	Out of print books, n.d.	2
	23	Physical plant memos, 1961-1968	29
	24	Principal reference works used in searching, n.d.	1
	25	Procedures manual, n.d.	1
	26	Procedures manual, ca.1963	1
	27	Procedures manual, n.d.	1
	28	Procedures, Other, 1966-1972	25
	29	Purchase procedures, 1954-1972	2
	30	Purchasing policy, 1960	21
	31	Searchers, Instructions for, 1966	7
	32	Searching procedure material, 1966	8
	33	Selection policy manual, 1972	1
	34	Serials automation, 1974	20
	35	Space, 1971-1972	8
	36	Staff photographs, 196?-197?	8
	37	Statistics, 1979-1987	12
	38	Technical Services biennial reports, 1962-1966	10
	39	Vet Science books, 1977	1
	40	Xerox, 1970-1978	7

II. Cataloging, 1951-1988

	41	Catalog card duplication, 1966-1967	30
	42	Catalog department projects, 1983-1988	75
	43	Memos, etc., 1951-1963	14
	44	Opaquing v. labeling on catalog cards, 1966	6
	45	Personnel, Classified, 1969-1980	39
	46	Statistics, 1982-1985	10
	47-55	WLN, 1979-1987	176
	56	WLN activity report, 1979-1988	20
	57	WLN miscellaneous, 1980-1984	3

III. Serials/Periodicals, 1976-1990

2	58	Computerization notebook, 1977-1984.	1
	59-60	Correspondence, memos, etc., 1983-1989	43
	61	Memos, Campus, 1984-1985	11
	62	Memos: Library, 1984-1985	23
	63	Serials automation records, 1983-1988	16
	64	Serials recon, 1983-1990	26
	65	Statistics, 1976-1985	14

IV. Fiscal Officer/Gifts Librarian, 1972-1994

	66	Bibliography Collection, 1990-1991	6
	67	Book sale, 1981-1987	25
	68	Collection development, 1986-1994	56
	69-70	Computer thefts, 1990-1991	8
	71	Correspondence, 1988-1989	13
	72	Correspondence, 1991-1993	34
	73	Gifts, 1985-1986	2
	74	Schultz, 1986-1990	14
	75	Sierra Books, 1991-1993	7
	76	Yoder, Amos, 1987	12
	77	Curl, George, memorial, 1986	6
	78	Disposal of books, 1983-1994	9
	79	Furniture and equipment, 1980-1987	24
	80	Gift acknowledgements: Larrison, 1987/88	1
	81-84	Gift acknowledgements, 1987-1990	356
	85-86	Gift acknowledgements, 1990/91	137
	87	Burkhard, Sr. Marianne	12
	88-89	Gift acknowledgements, 1991/92	135
	90	Martin, Boyd	10
	91-92	Gift acknowledgements, 1992/93	155
	93-94	Gift acknowledgements, 1993/94	159
	95	Carey, Joshua	8
	96	Kirkwood, Mary	4
	97	Otness, Robert & Lillian	3
	98	Gifts, 1984-1994	46
	99	Williams, Roy E., 1993/94	8
	100	Gifts policy, 1989-1994	5
	101	Idaho State Library, 1993	7
3	102	Larrison, Earl, collection, 1988	17
	103	Library automation, 1979-1988	22
	104	Library computers, 1989-1992	6
	105-106	Library Council, 1980-1994	182
	107	Library faculty bylaws, 1986-1990	11
	108-109	Library faculty meetings, 1974-1994	103
	110	Library faculty promotion and tenure, 1989-1990	7
	111	Library organization, 1991	7
	112	Library strategic plan, 1992-1993	3
	113	Mail survey, 1992	14
	114	Materials selection manual, 1972	1
	115-116	Memos: Campus, 1987-1994	66
	117	Memos: Head of Technical Services, 1982-1986	8
	118	Memos: Library, 1989-1994	52
	119	New Building, 1989-1993	37
	120	Property inventories, 1965-1988	47
	121	Purchasing notes, n.d.	10
	122	Signage, 1988	6
	123	Slade trust books, 1992	2
	124	Snapdragon, 1981	1
	125	Statistics Committee, 1987-1988	24
	126	Technical Services meetings, 1981-1989	23
	127-128	Water damage, 1986-1991	4


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